Administrative Assistant III

Pay: $30 - $32/hr DOE Contract Length: 18 months Job Description This is a full-time position that performs a variety of complex administrative functions for all levels of management of two large teams. Manages schedule(s) and team Sharepoint page, coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned. Position Duties: Multi-tasking administrative duties and switching priorities as needed. New hire onboarding. Complex calendar management. Inventory management. Event coordination and planning. Must work independently and with a team of peer level admins when required. Required Qualifications: MS Office Suite (Outlook, Word, Excel). PowerPoint, OneNote, SharePoint. Advanced level knowledge of MS tools (MyOrder, Headtrax, MS Space, MSRA, ManagePointHR, E-Rec, Assetlink, MS Market, Informa, etc). 7+ years previous Administrative Support experience, especially with senior management, or previous HRA experience. 5+ years of experience with calendar management. 5+ years managing expense reports and travel. 4+ years supporting a GM level or higher. 4+ years supporting a large team that is both virtual and global. Experience working at large corporations. Must have strong planning, organizing, coordinating skills, with attention to detail. Strong written and verbal communication skills. Excellent customer service/interpersonal skills. Must demonstrate initiative and flexibility. Preferred Qualifications: BA or BS.